Job Description

Tarsco Construction Corporation is seeking a professional, friendly, and highly organized Receptionist to be the welcoming face and voice of our company. This role is key in creating a positive first impression for clients, visitors, and team members alike.

Essential Duties and Responsibilities:

• Answers and transfers phone calls, screening when necessary: organizes and prioritizes large volumes of information and calls. Takes messages or fields/answers all routine and non-routine questions from customers, vendors and applicants. Works in cooperation with other assistants to cover phones
• Greetings clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
• Updates key employee résumés for customer submissions
• Schedules and organize complex activities such as meetings, travel (US and Overseas), conferences and department activities for all members of the department. Organizes catering for events and meetings
• Maintains office supplies and coordinates maintenance of office equipment.
• Prepares expense reports for executives, collects receipts, and submit to Payables for payment.
• Receive, sort, and distribute daily mail/deliveries.
• Maintains filing systems as assigned
• Assists in preparing presentations and proposals for the Business Development Department (i.e. cover page)
• Provides administrative support as needed to other departments

Requires Skills/Abilities:

• Bilingual in Spanish and English is a plus.
• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Proficient in Microsoft Office Suite or related software (Excel, Word, PowerPoint, Visio, Adobe)
• Must be able to able to handle confidential information
• Must be able to exercise independent judgment to plan, prioritize and organize diversified workload.

Education and/or Experience:

• High school diploma or equivalent required.
• Proven work experience as a receptionist, front office representative, or similar role.
• Strong knowledge of Microsoft Office Suite Products (Excel, Word, PowerPoint, Visio.)

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 lbs. Ability to bend, stand, stoop as necessary.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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